RealWorld Accounts Payable provides you with the ability to maintain control over
business costs and become more efficient with your payables.
Vendor information can be entered, edited, and printed. Vendor terms can be set up for
specific days of the month (proximo billing). Temporary vendors can also be easily entered
for one-time use and removed at a later date.
Purchasing addresses that are separate from vendors' remittance addresses can be
maintained and selected. Fields for fax numbers and e-mail addresses are available. Phone
number fields are large enough for foreign numbers and phone extensions.
Processing can be done in batches or individually in Payables, Recurring Payables,
Process Checks, and Void Checks.
Regular and recurring payable transactions are easily entered and edited. Groups of
recurring payable transactions can be quickly selected.
An unlimited number of cash accounts and accounts payable accounts can be used.
Transaction amounts up to $999 million can be entered.
An Open Items selection allows you to change the due date, discount date or discount
balance of existing open items, or mark an open item as manually paid.
Purchases and payments period-to-date, year-to-date and last year are tracked as well as
the last check date, check number, amount and the current payables balance for each
vendor.
Detailed online vendor account inquiry is provided for quick access to information. A
View Open Items function displays open items for specified vendors. A detailed Aging
Report can be printed as of a particular date.
Cash Disbursements Projection provides a comprehensive report on the amount of cash
needed to meet your accounts payable obligations for specified periods, vendors and
accounts payable accounts.
Cash Requirements shows the amount of cash required to meet your immediate accounts
payable obligations, plus those that can be paid to take advantage of a discount.
Flexible payment preparation allows for the selection of specific vouchers or groups of
vouchers to pay.
Four check formats are supported. A blank stub format allows use of the same checks for
both Accounts Payable and Payroll.
Automatic voiding of checks after posting is allowed with reinstatement of vouchers to
the open item file.
Checks can be generated immediately for COD processing or customer refunds.
A separate Vendor History file allows easy access to details of all entry and payment
activity. You can easily view the status of paid and unpaid bills and track all checks
written.
Purge Open Items allows you to remove fully paid open items or print a report showing
which items can be removed.
Purchases/Discounts provides a report comparing purchases and discounts (year-to-date
and last year) for vendors of a specific type or for all vendors.
Additional reports--including the Monthly Check Register, Vendor History, Vendor
Analysis and the Distribution to General Ledger--can be generated.
Period and Year End Closing procedures can be easily performed.
1099-MISC forms are printed and magnetic media requirements are handled.
Accounts Payable can be used independently or interfaced with RealWorld Check
Reconciliation, General Ledger, Job Cost, Purchase Order, and IQ Report Writer.
Immediate check printing in voucher entry handles CODs without error-prone handwritten
checks.
A new format supports both PR an A/P check printing. A dedicated check printer can save
time.
RealWorld Accounts Receivable is designed to keep track of money owed to your company.
Customers and sales representatives can easily be entered and edited. Up to 12
alphanumeric characters can be entered for customer numbers. Activity trend history is
retained for each customer for up to 13 prior periods, including average days to pay,
highest balance, total charges and total payments received. Shipping zone, sales territory
and SIC (Standard Industry Code) features are included.
Ship-to addresses, which are separate from customers' addresses, can be maintained and
selected. Fields for fax numbers and e-mail addresses are available. Phone number fields
are large enough for foreign numbers or phone extensions.
Unlimited accounts receivable and cash accounts can be used. Ship-via codes can be
entered to specify the shipping method for a customer's order.
Terms codes can be set up for specific days of the month (proximo billing). Usual terms
used in a business can be defined and terms for each customer and/or sale can be selected.
Sales tax codes can be defined to accommodate state, county, city and two other tax
jurisdictions. Sales tax can be manually adjusted for each invoice.
Open item and balance forward customers are handled.
Processing can be done in batches or individually in Cash Receipts, Finance Charges,
Invoices, Miscellaneous Charges, Recurring Bills, and Returned Checks.
Receivables can be aged by invoice or due date. Aging can be done by number of aging
days or months to align with proximo billing and general ledger accounting periods.
Goods/Services allows you to track standard goods (merchandise) and services that your
company offers. You can quickly and easily define them with a code, description of up to
50 characters, unit delivered or billed, unit price and unit cost. Goods and services can
be entered while processing invoices.
Three user-defined fields, fax number, e-mail address, current balance and past due
amount, first sale date, last invoice number and date, date past due amount calculated,
and last returned check amount and date can be maintained in each customer record.
Pop-up windows for field selections and other tools help you custom design your
invoices. Invoices can be printed immediately or saved for batch printing.
Several predefined invoice formats are included. A total of 99 invoice formats can be
created and stored.
Invoices for goods and services are easily entered, edited and posted. Detailed
information can be entered including customer data, purchase
order number, terms, ship via, ship date, item or service code, description and much
more. An on-credit-hold flag for individual customers with overdue accounts prevents
unauthorized sales. Notes can be entered to be printed on invoices at any location. Serial
numbers can be specified and printed on an invoice.
Invoices can be created using a packaged set of goods and/or services (by selecting
packaged data called standard bills). One or more standard bills can be used on any
invoice or recurring bill. If Order Entry is used, standard bills for services and/or
goods can be quickly pasted into orders, recurring orders and quotations.
Invoices can be custom designed to work with preprinted invoice forms or blank paper.
Predefined statement formats are also included or you can fully customize Accounts
Receivable customer statements to work with preprinted forms, plain paper or company
letterhead. Envelopes can be printed separately or together with your statements depending
on your equipment.
Invoice and statement printing stations allow multiple operators to print at different
printers at the same time. Separate invoice or statement formats can be designated for
each printing station. A different range of invoice numbers can be designated for each
printing station.
Load A/R Open Items provides a method to easily transfer outstanding receivable items
from a former Accounts Receivable package or a manual system directly into the A/R Open
Item file.
Cash receipts can be entered and edited and can be applied to the customer's oldest
outstanding items or applied to individual invoices.
Returned checks can be handled for reasons such as non-sufficient funds (NSF). Records
are reversed, including general ledger distributions. Bank charges can be easily entered,
as well as charges to the customer for returned checks or other credit issues.
Transaction amounts up to $999 billion can be entered.
Recurring bills can be created for goods and services items and can include standard
bills. Recurring bills can be selected by cut-off date and group, allowing automatic
selection. Units delivered or billed can be fixed or variable.
Miscellaneous charges application can be used for finance charges, debit or credit
memos.
You can use a customer's usual terms or enter special terms related specifically to a
transaction.
Unlimited date and time stamped notes can be attached to customer records to help you
track information and better service your customers.
A Customer History allows easy access to related activity for an invoice. View function
allows you to view your customers, invoices, invoice history, and recurring and standard
bills.
A full Invoice History is maintained. An expanded view function lets you view and drill
down through invoices and recurring and standard bills. You start by selecting the bill
reference number or customer number. Once you choose the appropriate bill, you can review
the summary line items and drill further to the detailed information about a particular
line item. Invoice Inquiry shows when serial numbers exist for an item. View Customer
Account shows current and past due balance, first and last sale date, and last payment
date and amount.
Finance charges can be automatically calculated or entered manually.
Deposits can be prepared and deposit slips printed. A Deposit summary can be printed
showing total transactions on an individual deposit slip or a sequence of deposit slips.
Receivables can be aged by invoice or due date. Aging can be done by number of aging
days or months to align with proximo billing and general ledger accounting periods. This
allows for flexibility in collections. The Aging Report shows each customer's balance in
each of four aging periods.
A Collections Report and Cash Projection Report can be printed. You can know at a glance
how much money you are expected to receive and how much you can spend for up to four
defined future periods.
The Sales Tax Summary report details period-to-date or year-to-date tax information
grouped by tax code within the general ledger account for easy tax reporting and record
keeping. Other sales tax reports cover exception transactions and tax due based on cash
receipts.
Fully Paid Open Items allows you to remove fully paid open items or print a report
showing which items can be removed.
If you have a commissioned sales force, commission percentages can be assigned to
individual sales reps or customers, and commissions can be automatically calculated on
gross margin or sale price. A Commissions Due report can be printed to show this
information based upon booked or fully paid invoices.
Additional reports such as the Cash History, Standard Bills List, and Distribution to
General Ledger are available. A Cash Applications Worksheet also can be printed.
Accounts Receivable can be used independently or interfaced with RealWorld Check
Reconciliation, General Ledger, Job Cost, Sales Analysis, and IQ Report Writer. If
integrated with Order Entry, you have the option to interface RealWorld Inventory Control
with Accounts Receivable.
Improved sales tax reporting with exception list, detail report, and reports based on
sales or receipts
Customer history includes average days to pay in 12 previous periods.
RealWorld Check Reconciliation can help you maintain checkbooks and reconcile checking
accounts with bank statements.
An unlimited number of cash accounts are supported and may be shared with Accounts
Receivable, Accounts Payable, and Payroll.
Deposits and check information are automatically transferred from Accounts Receivable,
Accounts Payable, and Payroll packages.
Void Check information from Payroll and Accounts Payable can be transferred to Check
Reconciliation.
Returned Check information from Accounts Receivable is handled.
Checkbook items can easily be entered, edited, and printed. Stop payments and voided
checks are handled.
A Close Checkbook function removes obsolete checkbooks.
Transaction amounts up to $999 million can be entered.
Two reconciliation methods can be used. You can easily bring together checkbook and bank
statements to match or correct any problems.
Checking Account Inquiry allows you to quickly view the reconciliation method, checkbook
balance, last transaction date, and account description.
Numerous reports such as Reconciliation, Checkbook, and Account Activity can be printed.
General Ledger distributions from checkbook transactions such as bank charges and
interest earned can be directly interfaced from Check Reconciliation to the General Ledger
package.
Check Reconciliation can be used independently or interfaced with RealWorld Accounts
Payable, Accounts Receivable, General Ledger, Payroll, and IQ Report Writer.
Adjustments entered in C/R go through an audit trail and interface to G/L. This
eliminates the need for double entry of the transactions.
RealWorld General Ledger categorizes and summarizes your accounting information.
General Ledger account number formats are user-defined and can contain up to four
segments within 17 alphanumeric characters. Each segment of the General Ledger account
number can consist of a maximum of eight characters. Segments are available for major and
minor cost centers, for main accounts and sub-accounts. Cost centers can be used to
designate lines of authority or responsibility for division or department, location,
product line, territory, or other designations.
Chart of Accounts information can be entered, edited, and printed. The Valid G/L Account
file used by many RealWorld modules can be automatically updated when editing the General
Ledger Chart of Accounts.
The Chart of Accounts file can include federal, state/local and audit type attributes.
The Tax and Audit Schedules function enables you to prepare and print lead or detailed
schedules for a selected range of dates. You can choose to show tracking detail that
consists of the source journal number and document number.
Previous account numbers can be cross-referenced with new accounts in the cost center
and account number structure. The account included in the cross-reference file can be up
to 40 characters. When the General Ledger number is requested, you can use a pop-up window
to find the account in the old structure. Once it's located and selected, the software
will find the current account number and embed this number in the applicable place in the
application.
More than one set of budget or comparative information may be maintained. A set of
comparative amounts may be kept for each past year. Various budgets may be kept for each
past, current, or future year.
An Actual, Budget, and Comparative report can be printed using a range of accounts, a
range of periods or summarized by fiscal quarter. You can define up to six columns,
designating for each column whether to use actual, budget or comparative information, what
fiscal year to use and whether to use only specific budget types or cost centers. You also
can compute differences between specified columns.
A Budget Grow function takes an existing budget or comparative (prior year actual used
for comparison) for a range or for all accounts, increases or decreases the figure by a
percentage or amount, and creates a new budget. Manual adjustments can also be easily
made.
Account balances and net changes by period can be maintained and easily viewed.
The Distribution Journal function collects entries from journals in other RealWorld
packages and allows you to enter, edit, post and create auto-reversing entries.
Distribution Journal transactions are easily entered and edited. Recurring transactions
are included and allow for allocations to accounts on a dollar or percentage basis.
Journal entries with document references may be entered to the Distribution Journal.
Classic (multi-line) General Journal entries with multiple debits and credits can be
entered and edited on a single screen. An edit list and journal are available for posting
by journal entry number.
Recurring transactions are included and allow for allocation on an amount or percentage
basis.
Standard journal transactions are easily entered and edited.
Correcting entries can be entered and edited.
Transaction amounts up to $999 billion can be entered.
Detailed on-line general ledger account inquiry is provided for quick
viewing.
Custom-designed financial statements with budgets, comparatives, and variances can be
printed. You can know at a glance the difference between actual amount and budgeted amount
as well as current amount and last year's amount.
Wildcards or account ranges can be used to create financial statement layouts. Just
enter the first and last account numbers to designate a range of accounts. A basic Income
Statement and/or Balance Sheet can be automatically generated from the Chart of Accounts.
You can specify the contents and printing sequence of columns on financial statements. A
variety of cost centers, and budgets (current, past, and future year) or comparatives
(actuals for any fiscal year) can be specified for each column. A column can be printed
for a specified group of cost centers. You can select from period-to-date actuals,
year-to-date actuals, PTD, or YTD budgets for any fiscal year or any budget type, and PTD
or YTD comparatives for any fiscal year.
A Year-End Projection format for Income/Operating Statements and supporting schedules
consists of up to 12 columns of eight characters each and shows for the current year
month-by-month actuals and budgets of any budget type. You can also round by thousands.
User-defined accounting ratios can be set up and calculated.
Extended Cash Flow Statements that conform to FASB-95 can be created. Cash flow
correcting entries can be entered.
Statement layouts can be copied from other companies. Financial statement layout
verification is provided to assure that each account shows at least once on the proper
type of statement.
Active fiscal data can be kept for two years with the ability to enter transactions and
print financial statements for the second fiscal year prior to closing the first year. Up
to 26 accounting periods can be used. Transactions can be entered for previous or future
periods, however, a warning message will be displayed.
The Reformat Utility allows restructuring of account numbers. After upgrading from a
previous version of RealWorld software or another system, you can restructure your general
ledger account numbers into the new 17-character account number structure. Reformat
Utility offers you the ability to adjust the current assignment of selected account
numbers. This utility, coupled with powerful reporting, allows you to analyze revenue and
costs by business units, lines of responsibility, product lines, or other criteria in
order to properly allocate resources. When the Reformat Utility is used to change, move,
and reassign accounts to new numbers, all account history associated with the previous
account is transferred to the new account, thereby retaining the integrity of financial
information.
Flexible year-end closing procedures save time by setting the year's comparatives,
clearing the income statement activity, and making an entry in an equity account.
Loan calculations and amortization schedules for fixed rate loans are available.
Numerous reports such as Working Trial Balance, Trial Balance, and Source Cross
Reference can be printed.
Consolidation features are optional by company.
Output to a standard delimited file (comma-separated value file) is provided for input
to Lotus 1-2-3, Microsoft Excel, Word, and other popular spreadsheet and database
packages. A file is created with a row for each account in your Chart of Accounts.
General Ledger can be used independently or interfaced with RealWorld Accounts Payable,
Accounts Receivable, Check Reconciliation, Inventory Control, Job Cost, Payroll, and IQ
Report Writer.
Audit reports (including lead schedules and detail attribute worksheets) simplify tax
preparation and reduce audit expenses.
New projected year-end statement shows monthly columns for the year-to-date plus budgets
to year end. This is an excellent tool for evaluating various budgets and seasonal
business.
Four-segment (div-dept-main-sub) account numbers can be configured throughout.
RealWorld Inventory Control helps you track product usage and costs and maintain
inventory at optimum levels.
Inventory item numbers are user configured. They may be up to 35 characters and can be
composed of up to five segments.
The Stocking Item file serves as the basic record for Inventory Control. Items can be
defined as a kit component only and made unavailable for individual sales. Items may be
classified by category and sub-category, which are selection options on many reports. The
item description is four 25 character fields.
Stocking items have many management information fields. The item description is four
lines of 25 characters each. Expected turn rate, actual turn rate, season or class, as
well as a flag to indicate that a contract is required, are maintained. Size information
(height, length, width and weight) is available. Three additional user-defined fields are
available.
Selling Item file allows you to associate any number of selling items with each stocking
item in your inventory. Selling items are identified by the selling site as well as a
selling item number. You can stock a single inventory item and sell multiple ways, such as
bar codes or group packs. Having selling items separate from the stocking item provides a
complete history of how an inventory item was sold or used. You can designate a selling
item as inactive so that it can no longer be sold.
Customized item labels can be printed for some or all items, in order by item number,
item description, or item location.
An unlimited number of balance sheet inventory accounts can be used.
Serialized inventory is supported. The option to serialize and the degree of control is
selected by stocking item. Serial numbers may be optional at sale, required at sale, or
required at receiving. For serialized items, two warranty expiration periods (such as
manufacturer's warranty and extended warranty) are computed.
The serial numbers can be tracked from receiving through sale and warranty expiration.
Complete serialized unit history can be maintained for currently or previously on hand
units. Loan and return transactions are handled. Lost units may be removed (vaporized).
Warranties may be extended.
Serial numbers up to 25 characters may be entered, scanned, or consecutively generated
during receiving. During sales and other transactions, the serial numbers may be scanned,
entered, or selected from the screen. Serial inventory is standard. You specify whether
each item is serialized and at what control level. Two warranties can be tracked on each
serial unit.
Batch controls are supported for inventory transactions, including serialized
transactions.
A stocking item can be flagged to require a contract from the buying customers.
Three fixed costs (merchandise, freight and tax/duties) and three user-defined cost
fields are available for each receiving transaction.
At any time you can freeze inventory quantities by making a snapshot of the inventory
file to do a physical inventory. You can print physical sequential tags and control
reports for physical inventory. Adjustment transactions will be generated after comparing
the frozen inventory quantities to the actual physical counts.
Kit processing can be handled. A kit is an item that is assembled from a set of other
inventory items. Work orders can be requested to assemble a kit. You can assign a
completion date to a work order.
Inventory can be stored in multiple locations (composed of aisle, tier and bin) within a
warehouse. As inventory is received it can be assigned to different warehouses as well as
to different locations within a warehouse.
Inventory valuation with LIFO, FIFO, Average or a modified Standard Cost Method is
provided. If you are using Average cost, serialized cost is available for serialized
items.
Transaction amounts up to $999 million can be entered.
Unit cost, price and quantity fields allow up to five decimal positions.
Inventory transactions (including receiving, transfers, sales, credit memos and
adjustments) are easily entered and edited, and an edit list and register can be printed.
When receivings are posted in Purchase Order, inventory transactions are automatically
generated and posted.
Quantities sold, returned and used can be tracked for up to 12 prior periods.
An Inventory History file stores item-level transaction detail for all inventory items.
Invoice information, receiving, shipments, returns and adjustments are included with the
date of the transaction, warehouse information and cost amounts (LIFO/FIFO reflect the
layer from which the cost came). Inventory History reports show starting quantity, costing
and transaction activity within a range of dates and for a range of item numbers.
Multiple price structures can be maintained. When pricing by mark-up or markdown, you
can select the cost or price field to use as the basis for computing the price. Pricing
methods include discount by quantity ordered, by customer type or by quantity ordered
within customer type. Or you can mark up by quantity ordered, by customer type or by
quantity ordered within a customer type. You can also pick price by quantity ordered or by
customer type. Up to six prices can be maintained for each selling item or price pricing
method.
Group price changes are allowed. You can change the various prices based on a dollar
amount, a percentage or not at all. Rounding can be done by the cent, dollar, based on
price point, or not at all. Price point pricing, common to retailers and wholesalers, is
handled by calculating, rounding up by a factor, and then backing down a small amount.
This results in a figure such as $79.95.
Numerous reports such as Purchasing Advice, Inventory Valuation, Inventory Usage, ABC
Analysis, Inventory Turnover, Kit Price/Cost, Incomplete Work Orders, Physical Count
Worksheet and Serial History by Customer, Serial History by Item, Serial History by Vendor
and a Serial Loan can be printed.
Physical inventory makes a "snapshot" of inventory quantities then prints
multi-part inventory tags and provides high speed input of quantities. This allows
book-to-physical differences to be reviewed quickly and corrected. There are valuation and
control reports before adjustments are generated.
Selling items allow you to sell a stocking item many ways. You can sell broken cases at
unit prices. You can have different prices at different stores (some or each). You can
track sales on specials and track sales by selling store.
Inventory item numbers can be up to 35 characters in up to 5 segments. You can reformat
them with a utility. Additional segments for sizes, colors, or other attributes enable
control of restockable lots.
Accuracy increased with 5 decimal places (.00001) in unit quantities, costs, and prices.
Positions to the left of the decimal in unit quantities, costs, and prices increased to 8,
9, and 10 respectively.
More prices, contract prices, and group price changes reduce manual pricing errors.
Inventory Control can be used independently or interfaced with RealWorld General Ledger,
Job Cost, Order Entry, Purchase Order, IQ Report Writer and Sales Analysis. If Inventory
Control is interfaced to Order Entry, Accounts Receivable can also be interfaced to
Inventory Control.
Physical inventory makes a "snapshot" of inventory quantities then prints
multi-part inventory tags and provides high speed input of quantities. This allows
book-to-physical differences to be reviewed quickly and corrected. There are valuation and
control reports before adjustments are generated.
Selling items allow you to sell a stocking item many ways. You can sell broken cases at
unit prices. You can have different prices at different stores (some or each). You can
track sales on specials and track sales by selling store.
Inventory item numbers can be up to 35 characters in up to 5 segments. You can reformat
them with a utility. Additional segments for sizes, colors, or other attributes enable
control of restockable lots.
Serial inventory is standard. You specify whether each item is serialized and at what
control level. Two warranties can be tracked on each serial unit.
Accuracy increased with 5 decimal places (.00001) in unit quantities, costs, and prices.
Positions to the left of the decimal in unit quantities, costs, and prices increased to 8,
9, and 10 respectively.
More prices, contract prices, and group price changes reduce manual pricing errors.
Intelligent Query and IQ Access provide a menu-driven interface, a visual screen
painter, and powerful reporting functions to help you easily create business reports and
more.
Advanced, artificial intelligence concepts allow users to easily turn raw data into
useful information.
Data names can be assigned for presentation of data fields and columns. Result fields
can be rounded or truncated. Calculations can be based on date.
Conditional If-Then-Else and math equations allow queried data to be manipulated.
Logical, menu-driven screens allow creation of complex reports and graphs. X-Y graphs
and histograms are allowed for quick creation of business graphs.
Stored report procedures allow users to execute, develop, and revise reports.
Multiple-up, predefined or customized label formats can be designed.
Matrix reports with totals, averages, minimums, maximums, counts and percentages can be
printed.
Line editor is included, or an external editor can be defined.
Columnar output can be used as a starting point for report painter, which allows preview
of reports as they are being defined.
Unlimited number of ascending/descending sorts can be done on database fields created
(temporary fields), in addition to numeric, character and dates.
You can easily extract an alphanumeric or date field, create new fields, join alpha
fields, and handle text fields within a report.
Hot keys and user-defined collating sequence are provided. Keystrokes and screen labels
are configurable.
RealWorld Job Cost provides the tools you need to track costs, income, and profits
related to specific jobs and sub-jobs.
Job Cost can be structured to suit your individual business needs. It offers great
flexibility in defining allocations and handling retainage
accounting.
Transaction amounts up to $999 million can be entered.
Labor costs, material costs, subcontract costs, profit, and up to five user-defined cost
types are tracked for management.
Costs for materials, subcontractors, and supplies can be entered in accounts Payable and
automatically transferred to the right jobs in Job Cost.
Wage costs for laborers can be entered in Payroll and automatically transferred to the
right jobs.
Materials stored in inventory and not yet allocated to any job can be transferred to the
appropriate jobs from Inventory Control.
Invoices for jobs and payments from customers can be entered in Accounts Receivable and
automatically transferred to the right jobs.
General journal entries from General Ledger can be transferred to the appropriate jobs.
These include distribution of payroll taxes and workers' compensation insurance premiums
to jobs, posting of recognized profit to jobs, and adjustments because of previous entry
errors.
New or in-progress jobs can be easily entered and edited. Information for a new job can
be quickly created by copying all or part of another job.
Budgets for all detailed costs can be entered. Jobs cannot be activated unless estimates
are equal to the job price. Budgets are tracked against actual costs incurred to determine
if expenses are in line with what was projected.
Completion estimates can be entered for individual parts of jobs. A Fast Enter function
is available that will generate completion estimate entries for all cost items for a job
as well as an entry for the entire job.
Completed jobs can be saved for viewing or later restoration to an active status.
Cost items that exactly describe the breakdown of a job can be entered. You can also
group cost categories for analysis. Cost categories are used defined so you can establish
those that are important to your business.
Job Cost provides extensive management reports to help monitor your jobs and plan
adjustments, such as Job Status Report, Job Performance Report, Job Profitability Report,
and Cost Category Analysis Report.
Job Cost can be used independently or interfaced with RealWorld Accounts Payable,
Accounts Receivable, General Ledger, Inventory Control, IQ Report Writer, Payroll, and
Purchase Order.
RealWorld Order Entry provides you with the tools to speed up sales and order lines.
Using our fast order entry process, you can enter multiple line items on the same
screen. Many of the fields are automatically filled with default values to speed up your
entry. Changes such as price and quantity can be quickly made using function keys. You
also can scan bar codes for items and serial numbers.
If Order Entry is not interfaced with Inventory Control, items are selected from the
Accounts Receivable goods file.
If interfaced with Inventory Control, additional features are supported. Larger
segmented item numbers can be used. Selling items can be used for bar codes. Contract
pricing and requirements will be tested. Serialized inventory items are handled during
billing selection.
Services, notes, and standard bills are available on orders whether or not Inventory
Control is interfaced.
A 25 character contract number supports GSA contracts and large blanket purchase order
numbers. Customers can have a contract on a category or sub-category of merchandise.
Contracts can have an expiration date or continue indefinitely. A Contract Report can be
printed by item and by customer. Contract pricing options are supported for quotes,
orders, and recurring orders.
Sale prices can be assigned to a category or sub-category of items.
Pop-up windows allow you to easily view your warehouse information or serial numbers by
item.
Sales tax codes are associated with the selling item that includes the selling location.
An option allows using the invoice number for the order number. Freight and
miscellaneous charges for orders may be entered when the order is created.
Quotes can be easily entered and converted to orders or invoices.
Recurring orders can be entered and activated at any time, and may be used as blanket
orders. Groups of recurring orders can be quickly selected.
An order can contain items from any warehouse, aisle, tier or bin. Quantities of items
available can be quickly reviewed, allowing you to better manage inventory at each
location.
Extended comment fields from your Customer file or Item file can be displayed when
entering orders.
A fast order entry process allows you to enter multiple line items on the same screen.
Many fields are automatically filled with default values. Changes such as price and
quantity can be made using special keys. You can also scan bar codes for items and serial
numbers.
Unlimited notes can be attached to orders for internal use.
Discounts, either dollar percentage or dollar amount, can be entered
for individual line items or for complete orders.
If an order exceeds available inventory quantities on hand, committed, on order, and
being assembled on work orders are shown.
Transaction amounts up to $999 billion can be entered. Order quantities can be up to 99
million units (or 99,999,999 if fractional units are used). Quantities, price and unit
cost may have five decimal places.
User-defined order acknowledgments and RMAs (return merchandise authorizations) can be
printed.
Picking tickets, customized shipping labels and COD labels can be printed.
Commissions are calculated on discounted net for the order, and can be based on price or
margin. Commissions can be based on percentages associated with the customer or sales rep.
Alternate item numbers and availability of each alternate can be displayed when entering
line items. If multiple warehouses are used, the availability of an item in each stocking
warehouse may be displayed when entering a line item.
Billing information and inventory adjustments are automatically transferred to Accounts
Receivable and Inventory Control if used.
Complete back order control is provided using Back Orders by Item and Back Orders by
Customer reports. These reports show only items that can now be shipped.
Cost centers can be assigned by customer, item, or order.
Complete RMA processing control is in place.
Parcel tracking information can be recorded during billing. This is available for
viewing throughout the invoicing process and from invoice history.
Order Entry requires RealWorld Accounts Receivable and can be interfaced with Inventory
Control, General Ledger, IQ Report Writer and Sales Analysis. Order Entry can be used
without Inventory Control by selling Accounts Receivable goods and services.
Your order entry can be much faster. Over 30 fields can be set to selected defaults.
(During entry, you can still change selected fields or up arrow to them for occasional
exceptions.) The line item entry screen shows seven lines and scrolls for faster data
entry or review.
You can use standard bills from A/R (similar to kits on the fly) on orders, recurring
orders, or quotes. Quotes can become orders or invoices.
During billing, you can select serial numbers or scan them. The same is true of parcel
tracking numbers. Later inquiries on the order, invoice, or invoice history show serial
and tracking numbers.
Parameter driven order confirmation and RMA forms can be printed immediately or in
groups. There is an option to have the order number become the first invoice number on an
order.
RealWorld Purchase Order helps you order goods and services from vendors.
New and changed purchase orders can be easily entered and edited. The Change Purchase
Order function allows line items to be added to posted purchase orders. An audit trail is
provided for purchase order changes.
Vendor item data can be easily entered, edited and printed. Multiple vendors can be set
up for any item, and marked as first, second, or third choice vendor for the item. You can
also copy groups of items from one vendor to another or load items from Inventory Control
into Purchase Order. The Vendor Item file has a conversion factor between ordering and
stocking units.
A separate purchasing address file (shared with Accounts Payable) can be used to obtain
the address for a purchase order. The vendor's address on the purchase order can be
changed. Phone, fax, and e-mail address fields accommodate foreign numbers and extensions.
Receivings, with or without purchase orders, can be entered and edited. A Fast Enter
function is provided for receivings. This allows an entire purchase order to be received
without having to enter individual receivings for each line of the purchase order. An edit
list and register can be printed.
Blanket purchase orders, shipments to multiple locations, incomplete shipments and
over-shipments are handled. Programs inform you of incomplete shipments both on the screen
and in reports. Unknown prices can be entered at a later time.
Inventory Control features such as serial numbers, component cost fields, and multiple
aisle/tier/bins in a warehouse are supported.
Purchase orders can be printed on preprinted forms or plain paper. Transaction amounts
up to $999 billion can be entered. Quantities up to 99,999,999.99999 can be entered. A
purchase order may have up to 999 lines of which 99 may have notes.
Purchase Order requires RealWorld Accounts Payable, and can be interfaced with Inventory
Control, Job Cost, and IQ Report Writer.
RealWorld Payroll helps you maintain employee payroll information, handle voluntary
deductions, calculate taxes, and print payroll checks.
Unlimited number of cash accounts can be used. Employees can be set up so that a group
of employees can be paid from a specific cash account.
Employee data can easily be entered, edited, and printed. Hourly and salary employees
and a variety of pay frequencies are handled. Taxes and deductions can be distributed to
different accounts based on the employer's cost centers.
Up to 36 custom-built fields may be defined for both employer and employees.
Employees can be associated with more than one state or city for SUI,
resident/non-resident taxes and handling of W-2s. Payroll handles employees who live in
one city/state and work in another and/or work in more than one city/state during a pay
period. The SUI reporting method can be computed based on home state or work state. Fixed
earnings, 401k and fixed before-tax deductions are pro-rated across states and/or cities.
Multiple pay rates per employee handle shift differentials and employees with varying
jobs and/or locations paying different rates within the same pay period. Each employee can
have three default special pay rates entered on his or her employee record. A different
workers compensation code can be assigned to each employee pay rate.
When entering payroll transactions, you can have up to 10 different pay rates per pay
period or state. You can easily override any employee's special pay rate during
transaction entry.
Tip credits and allocated tips for restaurants are handled.
Each employee may select one of the two direct deposit institutions entered for the
company.
Time transactions can be easily entered and edited and an edit list can be printed.
A variety of deductions and earnings can be defined. Deductions and earnings codes can
be calculated as a percentage of earnings. Supplemental earnings can be calculated as a
percentage of gross pay. A total of 18 voluntary deductions or 15 earnings are available.
A flexible deductions report allows reporting by deduction. You can show total
deductions/earnings for a specified period and a specific deduction code.
Payroll is automatically calculated, which reduces the time needed to figure taxes and
check amounts. A Payroll Register, Deduction Register, and Payroll Check Register are
printed.
Vacation, bonus, and commission checks can be printed separately in the same run as
regular paychecks.
Payroll checks for amounts up to $9 million can be printed. Several formats are
available, including a blank stub format that allows use of the same checks for both
Accounts Payable and Payroll.
Vacation and sick time can be accrued by pay period, hours worked, month worked, quarter
worked, one-third year worked, one-half year worked, and year worked. Vacation and sick
time are deducted from the accrued time when used.
Manual payroll and adjustment transactions can be entered and edited. An edit list and
register can be printed.
Automatic or manual checks can be voided individually or by the entire check run. You
can void a single check or a range of checks based on check date (date written), pay
frequency, cash account, payment group, department number, check numbers, or reference.
A Quarterly Report can be printed in customized formats. You can print separate
quarterly reports for each state.
Magnetic media reporting can be done for federal and state quarterly unemployment
insurance reports and annual wage and tax reports.
401k employee elective deferrals as well as employer non-elective contributions are
handled. 401k information can be printed on the check stub.
Payroll can be processed for the new year, prior to W-2 printing, without closing the
prior year.
Payroll can be used independently or interfaced with RealWorld Check Reconciliation,
General Ledger, Job Cost, and IQ Report Writer.
More earning/deduction fields (6 one-time, 9 permanent, and 3 fixed) facilitate
cafeteria plans.
Multi-state and multiple pay-rates on the same check saves processing time, improves
accuracy.
Separate commission checks for extended periods can be processed in regular runs.
Computations are adjusted for regular withholding.
RealWorld Sales Analysis helps you identity your best customers, best selling items and
services, productive sales reps, and strong sales regions.
A variety of reports can be printed, depending on the RealWorld modules being used. A
cover page shows selections for each report. Costs, margins, percent of sales and percent
of margin can be selectively included on or excluded from reports. You can select a range
of customers, items, sales representatives, zip codes, states, dates, etc., depending on
the report. You can save up to 16 selections for each report by assigning a report name
and description. Summary reports without detail can be printed. Sub-totals and grand
totals for the entire report are included.
Many reports can be limited to a single customer type, such as "sales volume for a
specific customer type." SIC and sales territory are available as selections for
numerous reports.
Customers with a zero balance or zero sales can be excluded from or included in the
reports. Items with no activity can be excluded. You can also choose to print reports
showing only zero dollar sales.
A Transfer function retains Accounts Receivable and Inventory Control sales and cost
figures. Five-year comparative information for customers and items can be used to create
monthly, quarterly, or yearly analysis reports.
Numerous reports such as Items for a Customer, Customers for an Item, Customers for a
Service, Services for a Customer and Sales Analysis by Customer/Customer Type/Customer
Sales Volume/Responsible Sales Rep/Actual Sales Rep/State/Zip Code/Item/Item Category are
available. Customer SIC, Sales Territory, Customer Comparatives and Item Comparatives are
also available.
Sales Analysis requires RealWorld Accounts Receivable, and can be interfaced with
Inventory Control and IQ Report Writer.
The System Manager provides a consistent interface with the RealWorld modules running
on your computer system. The features described below are either in the System Manager or
are system-wide (in each module).
Fast access to information is the principle behind the many advanced features available
through the use of our windowing interface. You can access other menu items, even add
information while working within a function and then return to the original function
without disturbing your data. You can create Access Groups that allow you to associate
commonly used functions for quick access. For example, when entering customer invoices,
you can add new inventory items or verify payments from customers.
The optional use of passwords ensures the security of your accounting records. You can
assign passwords to each user and specify each menu and sub-menu selection the user can
access. You can change a password without having to re-enter access selections or copy
access privileges from an existing password to a new password. Reports also have password
protection and can only be printed by users with a password for that report.
You can use change logs to provide a record of changes made to non-financial information
such as customer or vendor names or addresses. This informs you of the date of the change
and the identity of the person who made the change.
Data Lookup allows you to scan previously entered data in more than 2,500 fields.
The System Manager contains the definition of the account number structure for each
company. Segments can be defined for major cost centers, minor cost centers, main
accounts, and sub-accounts. The System Manager has a list of General Ledger account
numbers, and, if cost centers are used, the valid lists of cost centers that can be used
by all modules.
Special functions assist in converting Chart of Account numbers from earlier versions of
RealWorld software and other accounting packages. This feature also works for downsizing
from mainframe to micro computer or for upgrading structures in growing businesses. You
can also cross-reference your account numbers from earlier versions or an external source.
Complete audit trails are maintained for all financial information. Every distribution
to General Ledger can be directly traced to its original entry, and each report is
assigned a unique number and reference showing its source.
Innovative field-locking technology allows multiple users to access the same record
simultaneously. This feature eliminates the problem of users being locked out of a needed
record or file because it is being used by someone else.
Optional batch controls allow grouping of transactions into user-defined batches that
can be used for entry, edit, selection, or post. Audit log shows posted batches and tracks
transactions that impact the packages.
RealWorld software includes data integrity programs to verify the accuracy of the data
on file.
Unlimited date/time stamped notes may be printed from many of our packages.
RealWorld software includes extensive backup, restore, and file integrity analysis
functions.
Other software programs (such as Lotus and WordPerfect) can be defined as menu
selections and run directly off the RealWorld pull-down menu.
The System Manager allows you to select either a multi-level menu or a pull-down menu
bar from which you access other functions or packages.
Reports can be displayed, printed on the most popular printer models, or stored on disk.
You can move forward and backward when displaying reports. All reports and forms can be
printed on Hewlett-Packard and fully compatible laser printers. A separate directory is
used for reports printed to disk. When you post and print, all registers can be saved to
disk for a user-specified number of days to allow reprints. You can select to have reports
automatically deleted after the number of days specified (a warning of pending deletion
occurs).
The System Manager is required to run the other modules in the RealWorld Accounting and
Business Software line.
