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RealWorld Expertise.LAN/Expertise.SQL
Purchase Order
Purchase Order tracks and controls receipt and required delivery dates. Purchase Order
can also report which backorders are currently available for shipment. Purchase Order
automatically calculates freight and sales tax, which can be prorated into line item
extensions or per unit landed cost.
- Vendor quotes can be automatically converted to a purchase order, and the vendor invoice
can be created while receiving the purchase order. The receiver has the ability to make
edits in one step or multiple steps.
- Material Requisition numbers can be used in conjunction with inventory and non-inventory
items. Full support is provided for blanket purchase orders, change orders and standard
purchase orders. Notes can be tracked to the purchase order. Optional drop shipments and
multiple ship-from addresses are allowed.
- User security is verified to limit the user access to the approval/issuance process.
Full issuance authorization control per line item is provided. Departmental masking with
password permission to edit is optional.
- Line item receipts can be flagged for required inspection and notes can be entered at
any time. Each receiver can generate a three-way match from requisition to purchase order
to voucher. Line item receipts can validate units ordered, unit price and line item
extended cost. Purchase orders can be issued for Inventory Management reimbursement
tracking and to create invoices for products and services received. Each line can be
flagged for 1099 or T-4 accumulation.
- Purchase Order integrates with Accounts Payable, Fund Accounting, General Ledger,
Inventory Management and Sales Order. If integrated with Fund Accounting, the available
budget or fund limit can report encumbrance amounts.
- Unit of measure can be converted from ordered unit of measure to receipt unit of measure
to usage unit of measure.
- Vendor part number is automatically displayed.
- Serial numbers and lot numbers can be automatically generated.
- Minimum/maximum order can be tracked, and override limits can be shown in dollars and
units.
- Non-inventory items are handled.
- Model text for repetitious comments is available.
- Freight charges can be FOB or destination.
- A close option per line item is available and labels for each line item can be printed.
- Close function clears remaining purchase order balances.
- Department masking modifies default posting accounts.
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